Now Reading: Microcopy Localization: What Is It and How Do You Do It?


Microcopy Localization: What Is It and How Do You Do It?

March 25, 202316 min read

Did you know that a mere 20% increase in localization can lead to a 70% increase in engagement for multilingual users? This astonishing fact underscores the importance of adapting digital content to different cultures and languages. Localizing website microcopy is an essential aspect of businesses’ efforts to reach diverse audiences in a globalized world.

The microcopy of a website or application is the small text that guides users through the site, for example, button labels, error messages, and tooltips. In contrast, localization involves adapting a product or service to a specific market or audience, taking cultural and linguistic considerations into account.

Combining these two concepts, microcopy localization involves adapting microcopy elements to meet the needs and preferences of a specific target audience. As a result, users enjoy a seamless, culturally sensitive user experience when they navigate a website or application.

The Importance of Microcopy Localization

Microcopy localization plays a crucial role in providing a consistent and enjoyable UX. It can help to:

  • Improve user engagement: Culturally appropriate microcopy can create a more relatable and enjoyable experience for users, encouraging them to engage with the content more deeply.
  • Increase conversions: Effective localization can help users feel more comfortable and confident navigating a website or application, ultimately leading to higher conversion rates.
  • Build trust and loyalty: Users are more likely to trust a brand that demonstrates an understanding of their language and culture. In turn, this trust can foster loyalty and long-term customer relationships.
  • Enhance brand reputation: A well-localized product can enhance a company’s reputation, positioning it as a culturally sensitive and customer-centric organization.

Key Aspects to Consider When Localizing Microcopy

Before embarking on the localization process, it’s essential to consider several key aspects, including:

  • Language: Beyond mere translation, localization requires an understanding of the nuances of a language and the ability to convey the intended message clearly and accurately.
  • Cultural context: It’s crucial to recognize cultural differences and ensure that the microcopy respects and aligns with the target audience’s values, norms, and expectations.
  • Design and layout: The design and layout of a website or application may need to be adjusted to accommodate the localized microcopy, as some languages may require more or less space than the original text.
  • Legal and regulatory requirements: Localizing microcopy may necessitate compliance with local laws, regulations, or industry standards.

Step-by-Step Guide to Microcopy Localization

To ensure a successful microcopy localization process, follow these steps:

  1. Identify your target audience: Determine the specific market or audience for which you are localizing the microcopy.
  2. Audit existing microcopy: Evaluate the current microcopy, identifying elements that require localization or adaptation. 
  3. Assemble a localization team: Bring together a team of professionals with expertise in the target language, culture, and industry to ensure accurate and effective localization.
  4. Develop a style guide: Create a localization style guide that outlines the tone, voice, and terminology to be used in the localized microcopy.
  5. Translate and adapt the microcopy: With the guidance of the style guide, translate and adapt the microcopy to suit the target audience’s language and cultural context.
  6. Review and revise: Have the localized microcopy reviewed and edited by native speakers or language experts to ensure accuracy and cultural appropriateness.
  7. Implement and test: Integrate the localized microcopy into the website or application, and conduct thorough testing to ensure that it functions correctly and provides a seamless UX.
  8. Collect feedback and iterate: Gather user feedback to identify any areas for improvement, and make necessary adjustments to the localized microcopy as needed.

Tools and Techniques for Effective Localization

Several tools and techniques can help streamline the microcopy localization process:

  • Translation management systems (TMS): These platforms facilitate collaboration among team members, and streamline workflows. Also, they can provide access to translation memories, glossaries, and style guides.
    • Smartling is a cloud-based TMS that offers automated translation workflows, translation memory, real-time updates, and integration with popular CMS. Smartling supports collaboration among translators, reviewers, and project managers, enabling efficient translation management across multiple languages and projects.
    • Transifex is a web-based TMS designed to simplify the localization process for websites, apps, and other digital content. It offers features such as translation memory, glossary management, and integrations with various tools and platforms. Transifex enables easy collaboration between translators and developers, ensuring smooth and efficient localization workflows.
    • MemoQ is a comprehensive TMS that offers both cloud-based and on-premise solutions for businesses of all sizes. It includes features like translation memory, terminology management, and project management tools. MemoQ supports various file formats and offers integration with other systems, making it a versatile choice for managing translation projects.
    • Phrase is a user-friendly TMS that simplifies localization processes for web and mobile applications. It offers features like real-time editing, translation memory, and collaboration tools for translators and developers. Phrase also provides integration with popular development platforms, facilitating a seamless localization workflow.
    • SDL Trados is a leading TMS that caters to freelance translators, language service providers, and enterprises. It offers a range of features such as translation memory, terminology management, and quality assurance tools. SDL Trados supports a wide variety of file formats and languages.
  • Computer-assisted translation (CAT) tools: These tools leverage artificial intelligence (AI) to assist translators, helping to increase translation speed and consistency.
  • Localization testing tools: These tools can help identify and resolve any issues related to layout, or design that arise during localization.
  • Analytics and user feedback: Analyzing user behavior and gathering feedback can provide valuable insights into the effectiveness of the localized microcopy. Thus helping identify areas for improvement.

Microcopy Localization Effect

The following are examples of localized microcopy for English, French, German, and Spanish versions of common e-commerce phrases. In addition, we will discuss how cultural differences may be reflected in these phrases.

Example 1: Shopping Cart

  • English: “Your shopping cart is empty.”
  • French: “Votre panier est vide.”
  • German: “Ihr Warenkorb ist leer.”
  • Spanish: “Tu carrito estĂĄ vacĂ­o.”

While the translations are relatively straightforward, addressing the user directly using “your” (votre, Ihr, tu) is common in these languages.

Example 2: Sign-up Promotion

  • English: “Sign up now and get 10% off your first order!”
  • French: “Inscrivez-vous maintenant et bĂ©nĂ©ficiez de 10% de rĂ©duction sur votre premiĂšre commande !”
  • German: “Jetzt anmelden und 10% Rabatt auf Ihre erste Bestellung erhalten!”
  • Spanish: “ÂĄRegĂ­strate ahora y obtĂ©n un 10% de descuento en tu primer pedido!”

In this case, the promotional message uses exclamation marks to create enthusiasm across all languages. In French, Spanish, and German, an additional exclamation mark is added at the beginning of the sentence.

Example 3: Customer Support

  • English: “Need help? Contact our support team.”
  • French: “Besoin d’aide ? Contactez notre Ă©quipe de support.”
  • German: “Brauchen Sie Hilfe? Kontaktieren Sie unser Support-Team.”
  • Spanish: “ÂżNecesitas ayuda? Contacta con nuestro equipo de soporte.”

This example highlights the use of informal language in the Spanish translation. While English, French, and German use a more formal tone. In Spanish informal “tĂș” form (necesitas) instead of the formal “usted” form (necesita), suggesting a friendlier relationship with the user.

Example 4: Limited Time Offer

  • English: “Hurry! This offer ends soon.”
  • French: “DĂ©pĂȘchez-vous ! Cette offre se termine bientĂŽt.”
  • German: “Beeilung! Dieses Angebot endet bald.”
  • Spanish: “ÂĄDate prisa! Esta oferta termina pronto.”

The translations in this example aim to create urgency across all languages. However, the choice of words may differ based on cultural preferences. In French, the phrase “DĂ©pĂȘchez-vous” (hurry up) is more polite compared to the informal “Date prisa” in Spanish. The German translation uses “Beeilung,” which also conveys urgency but in a more neutral tone.

Microcopy messages may remain the same across languages, but variations in tone, formality, and punctuation can reflect cultural differences. Localizing microcopy effectively involves understanding these subtleties and ensuring that the translation resonates with the target audience.

Measuring the Success of Microcopy Localization

To gauge the success of your microcopy localization efforts, track key performance indicators (KPIs) such as:

  • User engagement: To determine if users are engaging with localized content more deeply, monitor metrics such as session duration and pages per session.
  • Conversion rates: Track the impact of localization on conversion rates, such as sign-ups, purchases, or other desired actions.
  • Customer satisfaction: Measure user satisfaction through surveys, feedback, or reviews, assessing if localization has led to a more positive UX.
  • Brand perception: Evaluate changes in brand perception or reputation within the target market, potentially through social media sentiment analysis or customer surveys.

Microcopy Localization Case Studies

Several well-known companies have successfully localized their microcopy, leading to improved user experience and increased engagement in their target markets.


  • Background: Airbnb is a leading platform for booking accommodations, and connecting hosts and travelers worldwide.
  • Challenge: To expand its global reach and provide a seamless, culturally appropriate user experience for hosts and guests from various backgrounds.
  • Solution: Localizing microcopy, platform content, and user interfaces for more than 62 languages and over 190 countries.
  • Results: Improved user engagement, trust, and loyalty, contributing to Airbnb’s global success and growth.


  • Background: Netflix is a dominant player in the streaming industry, offering a wide range of movies, TV shows, and documentaries.
  • Challenge: To cater to a diverse, global audience and provide a tailored user experience that drives engagement and subscriptions.
  • Solution: Localizing microcopy, user interfaces, and content across multiple languages and regions.
  • Results: Increased user engagement, leading to a subscriber base of over 200 million worldwide. This solidifies Netflix’s position in the global streaming market.


  • Background: Spotify is a popular music streaming service with a vast library of songs and podcasts, catering to users across the globe.
  • Challenge: To create a personalized and enjoyable user experience for listeners from different countries and cultural backgrounds.
  • Solution: Localizing microcopy, user interfaces, and content recommendations for various regions.
  • Results: Enhanced user engagement and satisfaction, contributing to Spotify’s growth and success as a leading music streaming platform.


  • Background: IKEA is a Swedish furniture retailer known for its affordable, stylish, and functional products.
  • Challenge: To maintain a strong global brand presence and customer loyalty by offering a culturally relevant and user-friendly experience.
  • Solution: Localizing website content, microcopy, and user interfaces for multiple markets, taking into account language and cultural nuances.
  • Results: Improved user experience and customer loyalty, reinforcing IKEA’s position as a global furniture giant.


  • Background: Duolingo is a top language-learning app, offering courses in multiple languages to millions of users worldwide.
  • Challenge: To provide a more engaging and relatable learning experience for users from various countries and cultures.
  • Solution: Localizing microcopy, user interfaces, and learning content to cater to the needs and preferences of learners from different regions.
  • Results: Increased user engagement, satisfaction, and success, cementing Duolingo’s reputation as a leading language-learning platform.

Final Thoughts and Conclusion

Digital experiences must be culturally sensitive and user-friendly through microcopy localization. You can strengthen your brand reputation, improve user engagement, and increase conversions by understanding the nuances of your target audience’s language and culture.

Microcopy Localization FAQ

What is the difference between translation and microcopy localization?

Translation refers to the process of converting text from one language to another. Localization goes beyond translation to adapt the content, design, and functionality of a product or service to suit the specific needs and preferences of a target audience or market.

How can I ensure the quality of localized microcopy?

To ensure high-quality localized microcopy, assemble a team of professionals with expertise in the target language, culture, and industry, develop a localization style guide, and conduct rigorous reviews and testing. Additionally, leverage tools such as translation management systems, computer-assisted translation tools, and localization testing tools to streamline the process and maintain consistency. Lastly, gather user feedback and analyze performance metrics to identify areas for improvement and make necessary adjustments.

Can I rely solely on machine translation for microcopy localization?

While machine translation has come a long way and can be helpful as an initial step, it is not sufficient on its own for localizing microcopy. Human expertise is crucial to ensure cultural appropriateness, contextually accurate translations, and a seamless user experience. Combining machine translation with human expertise can provide the best results.

What are some challenges in microcopy localization?

Some common challenges in microcopy localization include handling idiomatic expressions, cultural nuances, design and layout adjustments, and legal and regulatory requirements. A well-planned localization strategy and a skilled team can help address these challenges effectively.

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Sander B.

Tech enthusiast and avid learner. Passionate about exploring new trends and sharing my knowledge with others. Always on the lookout for new opportunities to grow and improve. Putting the 'pro' in prose 📝 and the 'fun' in puns đŸ€Ł #CopywritingAndComedy


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